Book Your SessionClient information
Clear expectations for weddings, photography, films, events and commercial productions. Your invoice or confirmed brief sets out the services, delivery details and payment schedule for your booking.
These terms supplement your written quotation, invoice and confirmed production brief. Where a specific signed agreement says otherwise, that agreement takes priority.
Applies to every confirmed production alongside the agreed invoice and brief.
The agreed invoice, quotation or written production brief identifies the booked services, date, location, coverage hours, deliverables and any agreed extras. A quantity of one on an invoice may refer to one booked service or event, not one photograph or video. Work outside the agreed scope requires mutual agreement and may be priced separately.
Any deposit, remaining balance and due dates are stated on the invoice or agreed in writing. A requested date is not confirmed merely by receiving an enquiry. Dates are secured after OVERLORD Productions confirms the booking and any agreed deposit has been received.
Please notify us as early as possible if the date, venue, timing or production scope changes. New dates are subject to availability. Any costs already incurred, cancellation charges or deposit treatment must follow the terms specifically agreed for that booking; they are not automatically set by this page.
Clients should arrange timely access, venue approvals, required permissions and accurate event or production schedules. Delays or restrictions outside our control can affect coverage and delivery. Additional transport, permits or overtime are charged only where agreed.
The agreed invoice or confirmed production brief sets the delivery period, included files and delivery method. Unless the agreement states otherwise, preset timeframes such as 24, 48 or 72 hours run from the end of coverage; preset calendar-day periods run from that same point. Any client selections, materials or approvals needed before editing should be identified in advance, with a different starting point or revised deadline agreed in writing. Please raise any concern promptly after receiving the work so we can discuss a practical resolution.
Image and film usage, copyright, licensing and permission to publish material are governed by the agreement for the project and applicable law. Where identifiable people or private locations are involved, clients should communicate relevant consent or access restrictions in advance. We do not assume that commissioning a shoot grants unlimited publicity or commercial rights.
Portraits, birthdays, graduations, book launches, corporate occasions and other still-image sessions.
A photography booking includes still photographs only unless video services are separately agreed. The event, subjects, session length, photographer coverage and locations are those confirmed in the brief.
Event photography is priced for the agreed coverage and professional editing, not by the number of shutter presses or finished photographs unless a quantity is expressly stated. For coverage with no fixed count, we select and edit the usable, non-duplicate photographs captured during the agreed hours. The final quantity depends on the programme, access, lighting and images captured. No minimum or fixed number is promised unless agreed in writing. We do not deliver every frame taken.
Standard digital photography deliverables are professionally selected and edited JPEG files. Unedited or RAW files, misfires, out-of-focus images, repeats and extensive retouching are excluded unless expressly included in the agreed scope. If a specific number of edited images, a particular format, or a different selection process was booked, those written details take priority.
The selected delivery timeframe appears in the invoice or confirmed brief. If client selections or other inputs are required before editing, the agreed start of the delivery period must be recorded in writing. Any proposed delay or change to the deadline should be communicated and mutually agreed.
Clients should arrange the participation of key people, the photography schedule, permissions and access to restricted areas. We cannot guarantee photographs of an activity or person that is inaccessible, missed, or not made available during the agreed coverage period.
Extra photography hours, travel, additional locations, retouching and commercial usage requirements may require a revised quote. Permission to use the images commercially, publicly or exclusively is determined by the agreed usage terms.
Traditional engagements, customary ceremonies, white weddings, receptions and wedding-related celebrations.
The quotation, invoice or agreed schedule identifies which ceremonies are covered, their dates, locations and coverage hours. A traditional engagement and a white wedding on different days are treated as separate coverage dates unless the booking expressly includes both. Preparations, receptions, additional venues and overtime are included only when specified.
Photography-only packages provide still images; videography-only packages provide agreed films or videos. Combined packages provide both services only as described in the accepted quotation. The agreed scope specifies crew, coverage hours and final deliverables. A highlight film, full ceremony recording, drone footage, same-day edit, album or printed photographs is not automatically included.
For photography without a fixed image count, OVERLORD Productions selects and edits the usable, non-duplicate photographs captured during the booked coverage. Image counts depend on the activities and shooting conditions; no minimum quantity is promised unless agreed in writing. The agreed film package states the number and approximate duration of finished videos. Unedited RAW files and original video footage are not included unless expressly agreed.
Please provide the run of show, ceremony times, key contacts, venue rules and any essential family or couple portraits before the event. We will make reasonable efforts to capture agreed priority moments during booked hours, but cannot guarantee coverage of moments affected by access restrictions, delays, absence of participants or circumstances beyond our control.
The confirmed invoice or production brief states the delivery timeframe and method for photographs and films, which may have different deadlines. Changes to dates, timing, venue, crew, additional edits or extra coverage must be discussed and agreed in writing, including any change to price or delivery schedule.
Event films, interviews, promotional videos and other moving-image productions.
The agreed video brief specifies filming hours, crew, locations, desired videos, aspect ratios and expected final duration. Still photography is a separate service unless included on the invoice.
The scope will identify the edit style, delivery formats, review stages and any included revision rounds. Additional changes, new footage requests or alternate edits may incur a separately agreed charge.
Clear audio depends on the venue and sound environment. Music, third-party footage and appearance or location permissions must be licensed or authorised for the intended use. The client should disclose platform, broadcast or advertising requirements before production.
Conferences, launches, birthdays, celebrations and other live programmes.
Please share the final programme, venue, contacts and priority moments before the event. Coverage begins and ends at the agreed times. Changes to the programme may affect what can be captured.
Venue access, lighting, security rules, crowd movement and speaker or stage restrictions may limit filming or photography. The client should assist with approvals and a suitable working area when required.
Extending coverage or adding locations, photographers, videographers or same-day deliverables requires mutual agreement on the additional cost and availability.
Brand imagery, products, campaigns and commissioned content.
A written creative brief should establish required shots, products, locations, deliverables, intended platforms and client approvals. Delays in supplying products, talent, assets or feedback can affect the schedule.
The agreed licence or contract should specify the intended uses, duration, territory, exclusivity and rights for any third-party materials, people or locations. No expanded commercial rights are assumed without agreement.
The number of revisions and final formats is defined in the brief. New concepts, additional shooting days or substantial revisions beyond approval may require a new quotation.
Bespoke projects not clearly covered by the categories above.
For a custom project, the signed or otherwise agreed production brief will identify the scope, deliverables, timing, usage, payment and any special conditions. The general terms above continue to apply unless specifically varied in writing.
We can clarify your deliverables, payment conditions or production requirements before you confirm.